| 2005-08-02 City Council Meeting |  |  |  |
 CITY COUNCIL MINUTES The Prattville City Council met in regular session on Tuesday, August 2nd, at 7:00 p.m. in the Council Chambers at City Hall. Roll was called and all were recorded as being present. After the pledge of allegiance to the American Flag, Council President Argo gave the invocation. APPROVAL OF MINUTES: July 19th Council Minutes. Councilman Macready made the motion to approve the minutes and Councilman Fank seconded the motion. The minutes were approved (7-0). COMMENTS FROM PERSONS PRESENT: Allen Williamson, Durden Road, Prattville, AL 36067, appeared before the Council to express his interest in the possible rezoning of his neighborhood. He stated that he and several of his neighbors are experiencing problems with noisy traffic all hours of the day and night, which has continued to worsen over the last several months. He further stated that the majority of the problems are caused by unemployed 18-25 year olds who are living in the neighborhood. Mayor Byard stated that Mr. Williamson appeared before the Planning Commission several months ago with a request for an evaluation of the zoning restrictions in his neighborhood. The Mayor also stated that the Planning Commission appointed a committee to evaluate the area and return with recommendations Councilman Fank left the council chambers at 7:11 p.m. and returned at 7:12 p.m. John Ross, 3710 Cemetery Road, Galveston, Texas, appeared as a representative of Pro Grass, LLC. to address the delayed project at Stanley-Jensen Stadium. Mr. Ross stated that the project manager on site will begin installation of the turf this week. Councilman Gillespie stated that because of the delay, grass had begun to grow back on the field and he asked if it would be removed prior to the installation of the turf. Mr. Ross stated that it would be removed. Councilman Macready questioned the difficulty of having the stone installed. Mr. Ross stated that there is no longer an issue with the stone and that it is being delivered to the stadium at the present time. Council President Argo thanked Mr. Ross for his assurance that the field will be ready for the start of the 2005 football season. MAYOR’S REPORT: Mayor Byard thanked Mr. Ross for the update on the Stanley-Jensen Stadium project. The Mayor advised members of the Council that Leisure Services Director Drew Peterson had been closely monitoring the progress of the project. The Mayor informed the City Council that the new traffic signals located at East Main and Shady Oak Streets had been activated earlier today. Regarding the agenda, Mayor Byard urged support for item number 4, which declares a specific business to be a non-responsible bidder, and item number 5, which awards a bid for the remount of an ambulance chassis. In reference to agenda item number 4, Councilman Renegar stated that he had researched information from the last 9 years and found that the Council had never been asked to declare a vendor non-responsible. The Mayor responded to Councilman Renegar’s comment by stating that the vendor with the lowest bid provided a list of references. Administrative staff within the fire department contacted the references who provided information that did not prove favorable on behalf of the low bidder. Reasons for rejecting the bid, such as problems with leaks, wind noise, electrical problems and fuel tank problems, to include delayed response for necessary repairs, are spread out in the body of the Resolution. According to the State of Alabama Bid Law, if the low bid does not meet specifications, the awarding authority may award the contract to the next lowest bidder. The law also states that the awarding authority may reject any bid if the price is deemed excessive or if the quality of the product is inferior. This information may be found on page 295 of the Selected Readings for the Municipal Official, which is published by the Alabama League of Municipalities. By adopting a Resolution that declares a vendor to be non-responsible, the City Council may legally adopt a Resolution that awards the bid to the second lowest responsible bidder. COUNCIL REPORTS: Councilman Macready reported that the Public Safety Committee met regarding agenda item number 2 and urged council support on it. Council President Argo reported that the Finance Committee met last Wednesday to discuss several items including the recommended approval of agenda item number 3. AGENDA 1. RESOLUTION: TO DECLARE VARIOUS WEEDED LOTS TO BE A PUBLIC NUISANCE AND ORDERING THEIR ABATEMENT PER §11-67-1 ET.SEQ., OF THE CODE OF ALABAMA, 1975, AS AMENDED. (RESOLUTION BOOK 2005, PAGE 087). Councilman Miller made the motion to adopt the Resolution and Councilman Fank seconded the motion. A Public Hearing was held on this issue at 6:00 p.m. this evening. There being no discussion, the Resolution was adopted with the following results:
2. RESOLUTION: TO ISSUE AN OFF PREMISE RETAIL BEER AND WINE LICENSE TO JONES BROTHERS, LLC, D/B/A BIG BASS BAIT & TACKLE. (RESOLUTION BOOK 2005, PAGE 088). Councilman Macready made a motion to adopt the Resolution and Councilman Gillespie seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
3. RESOLUTION: SUPPORT FOR PROJECT ANCHOR. (RESOLUTION BOOK 2005, PAGE 089). Councilman Renegar made the motion to adopt the Resolution and Councilman Macready seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
4. RESOLUTION: TO DECLARE SOUTHEASTERN SPECIALTY VEHICLES A NON-RESPONSIBLE BIDDER FOR BID NO. 05-024. (RESOLUTION BOOK 2005, PAGE 090). Councilman Fank made the motion to adopt the Resolution and Councilman Gillespie seconded the motion. There being no discussion, the Resolution was adopted with the following results:
5. RESOLUTION: TO AWARD BID NO. 05-024 FOR REMOUNT OF TYPE I AMBULANCE CHASSIS. (RESOLUTION BOOK 2005, PAGE 091). Councilman Miller made the motion to adopt the Resolution and Councilman Fank seconded the motion. Councilman Miller made the motion to suspend the rules and Councilman Macready seconded the motion. The rules were suspended (7-0). During discussion, Councilman Gillespie expressed his displeasure with the City’s decision to finance through Regions Bank and asked for the reasoning behind the decision. Finance Director Mac Champion stated that the City agreed to take advantage of low interest financing through Regions Bank. There being no further discussion, the Resolution was adopted with the following results:
6. RESOLUTION: TO SET A PUBLIC HEARING TO DECLARE VARIOUS WEEDED LOTS TO BE A PUBLIC NUISANCE AND ORDERING THEIR ABATEMENT PER TITLE 11, CHAPTER 67 OF THE CODE OF ALABAMA, 1975, AS AMENDED. (RESOLUTION BOOK 2005, PAGE 092). Councilman Wood made a motion to adopt the Resolution and Councilman Fank seconded the motion. During discussion, Councilman Miller asked City Planner Joel Duke if townhouses located near Summit Terrace had been submitted to the Planning Department for the weeded lot violation. Mr. Duke stated that that particular property will be listed in a Resolution for the next council agenda. The Resolution was adopted with the following results:
CLOSING COMMENTS: Mayor Byard advised members of the Council that he expected to send a memo to department heads with a directive to hold down all spending at this time. He further explained to Councilmen Gillespie and Fank that this was a common practice as the end of the budget year draws to a close. Councilman Miller thanked the Mayor for his help and support in the completion of the East Main and Shady Oak Streets traffic light project. ADJOURN: There being no further business to come before the Council, Councilman Macready made the motion to adjourn and the motion was seconded. The meeting closed at 7:45 p.m. APPROVED:
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