| 2009-03-03 City Council Meeting |  |  |  |
 PRATTVILLE CITY COUNCIL The Prattville City Council met in regular session on Tuesday, March 3rd at 6:00 p.m. in the Council Chambers at City Hall. The meeting was called to order by Council President Argo. Roll was called and all were recorded as being present. After the Pledge of Allegiance to the American Flag, Council President Argo gave the invocation. THE CHARACTER TRAIT OF THE MONTH IS SINCERITY: Eagerness to do what is right with transparent motives. APPROVAL OF MINUTES: February 17th City Council Minutes. Councilman Renegar made a motion to approve the minutes and Councilman Boles seconded the motion. The minutes were approved (7-0). Council President Argo called a public hearing for Tuesday, March 10th at 6:00 p.m. on Ordinance number 6, To Amend Prattville City Code Article IV Section 13-128, Household Solid Waste Charges. COMMENTS FROM PERSONS PRESENT: Bob Lee, 112 Quail Run, Prattville, AL 36067, appeared before the Council regarding a suggestion for Project Prattville and making a growing city safer. He recommended that citizens report anything to the Prattville Police that looks out of the ordinary. Mr. Lee also addressed the Council on the latest War on Litter Committee meeting. Christy Cumbie, 405 Reynolds Mill Road, Prattville, AL 36067, appeared before the Council on behalf of her mother, Mrs. Lois Reynolds. Ms. Cumbie spoke of the erosion problem that her mother is experiencing on her property. Ms. Cumbie requested assistance from the Mayor and Council to contact the Corps of Engineer’s office to assist in correcting this issue. Ms. Cumbie further stated that Councilmen Wood and Fank have already visited the property. Councilman Wood asked the Mayor, Planning Director and City Engineer to drive out to the site to assess the issue. Councilman Miller called Planning Director Joel Duke to the podium and asked him if he has ever seen a natural creek cause erosion problems such as the ones described at 405 Reynolds Mill Road. Mr. Duke answered by saying that he has not seen photos of the damage and further stated that he was not familiar with this particular issue. Mike Ray, 640 Mimosa Road, Prattville, AL 36067, appeared before the Council to request that a budget status report be provided to the citizens during council meetings on a regular basis. He also expressed his displeasure with the closure of the transfer station. MAYOR’S REPORT: Mayor Byard extended his condolences to former Councilman Mac Macready and his family in the death of his grandson Shawn Flowers. Mr. Flowers’ funeral was last Wednesday, February 25th in Trussville. The Mayor introduced City Horticulturist, Ken Johnson who has been employed with the Urban Forestry Division of the Prattville Planning Department for 3 weeks. Regarding the agenda, Mayor Byard urged council support on Resolution number 2. He reminded the Council that our municipality serves as a pass thru for the approval of the environmental improvement bonds. This will not affect the City’s borrowing power and it will not go against the City’s credit rating. Mayor Byard advised the Council that it would be necessary for them to go into executive session to discuss possible litigation. COUNCIL REPORTS: None. AGENDA 1. RESOLUTION: REQUEST TO APPROVE THE USE OF TAPING/VIDEO TAPING CITY COUNCIL MEETINGS. The Resolution was held from the February 17th council meeting. Councilman Boles made a motion to withdraw the Resolution and Councilman Gillespie seconded the motion. During discussion, Councilman Boles reported that he met with Council President Argo, Mayor Byard and Webmaster Teresa Lee about placing an order for the fixed camera for the council chambers. Councilman Boles further stated that the camera is scheduled to be installed and operating by the first council meeting in April. Council President Argo thanked Mr. Boles for his work on this matter and for including him in the resolution of this issue. The vote to withdraw the Resolution was approved (7-0). 2. RESOLUTION: TO APPROVE THE ISSUANCE OF ENVIRONMENTAL IMPROVEMENT REVENUE BONDS BY THE INDUSTRIAL DEVELOPMENT BOARD OF THE CITY OF PRATTVILLE FOR THE BENEFIT OF INTERNATIONAL PAPER COMPANY. (RESOLUTION BOOK 2009, PAGE 014). Councilman Renegar made a motion to adopt the Resolution and Councilman Fank seconded the motion. During discussion, Councilman Wood asked for clarification that this would not go against the City’s credit rating and would not have any bearing on the City’s borrowing power. Mr. Louis Colley, attorney for the Industrial Development Board, stated that it would not. There being no further discussion, the Resolution was adopted with the following vote:
3. RESOLUTION: TO AWARD BID NO. 08-016 TO DIVERSIFIED METAL FABRICATORS FOR THE PURCHASE OF FOUR (4) ADA AND FIFTEEN (15) NON-ADA PICNIC TABLES FOR THE DEPARTMENT OF LEISURE SERVICES. (RESOLUTION BOOK 2009, PAGE 015). Councilman Fank made a motion to adopt the Resolution and Councilman Renegar seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
4. RESOLUTION: TO NAME VOTING DELEGATE AND ALTERNATES FOR THE ALABAMA LEAGUE OF MUNICIPALITIES CONVENTION BUSINESS MEETING IN MONTGOMERY, ALABAMA ON MAY 5, 2009. (RESOLUTION BOOK 2009, PAGE 016). Councilman Wood made a motion to adopt the Resolution and Councilman Renegar seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
5. RESOLUTION: TO AWARD BID NO. 09-004 TO ADVANCED DISPOSAL SYSTEMS FOR TRANSFER STATION SERVICES. (RESOLUTION BOOK 2009, PAGE 017). Councilman Gillespie made a motion to adopt the Resolution and Councilman Fank seconded the motion. During discussion, Councilman Boles questioned Finance Director Rod Morgan if he has a copy of the contract. Mr. Morgan stated that once the bid is awarded and a contract is prepared and made available to him, he will forward a copy to Councilman Boles. There being no further discussion, the Resolution was adopted with the following results:
6. ORDINANCE: TO AMEND PRATTVILLE CITY CODE ARTICLE IV SECTION 13-128, HOUSEHOLD SOLID WASTE CHARGES. Councilman Miller made a motion to adopt the Ordinance and Councilman Fank seconded the motion. By point of order the Ordinance was held until March 19, 2009. A public hearing will also be held on this Ordinance on Tuesday, March 10th at 6:00 p.m. 7. RESOLUTION: TO CHANGE THE DATE OF THE SECOND CITY COUNCIL MEETING IN MARCH FROM MARCH 17, 2009 TO THURSDAY, MARCH 19, 2009. (RESOLUTION BOOK 2009, PAGE 018). Councilman Boles made a motion to adopt the Resolution and Councilman Renegar seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
8. RESOLUTION: TO AUTHORIZE ADVANCE TRAVEL FUNDS FOR NATIONAL LEAGUE OF CITIES CONGRESSIONAL CONFERENCE IN WASHINGTON, D.C. MARCH 14-18, 2009. (RESOLUTION BOOK 2009, PAGE 019). Councilman Gillespie made a motion to adopt the Resolution and Councilman Wood seconded the motion. During discussion, Councilman Boles asked for clarification as to the procedure for reimbursement of travel funds. Council President Argo explained that authorized personnel will be issued a check and/or credit card for travel, food and living expenses. Upon return, each person will have 30 days to turn in receipts for acceptable expenditures and reimbursements for unauthorized purchases. There being no further discussion, the Resolution was adopted with the following vote:
9. RESOLUTION: TO VACATE SANITARY SEWER EASEMENT FOR THE COFFEE EXCHANGE DEVELOPMENT. (RESOLUTION BOOK 2009, PAGE 020). Councilman Renegar made a motion to adopt the Resolution and Councilman Fank seconded the motion. There being no discussion the Resolution was adopted with the following vote:
10. RESOLUTION: TO RELEASE FUNDS FOR THE PURCHASE OF ONE (1) 2001 DODGE UTILITY TRUCK. (RESOLUTION BOOK 2009, PAGE 021). Councilman Miller made a motion to adopt the Resolution and Councilman Boles seconded the motion. During discussion, Council President Argo stated that because money was being moved within the budget, it would be necessary to suspend the council rules. Councilman Renegar made the motion to suspend the rules and Councilman Miller seconded the motion. The rules were suspended (7-0). Councilman Boles commended the Planning Department for purchasing a used vehicle that the City could be paid for with cash rather than purchasing a new car. Council President Argo reminded the Council that since the competitive bid law changed from $7,500.00 to $15,000.00, the issue of vehicles being purchased at state surplus in a timely manner should be addressed during a Finance Committee in the near future. The Resolution was adopted with the following vote:
CLOSING: Councilman Wood invited everyone to attend the annual North Highland Park Fun Day, which is scheduled for Saturday, March 28th. He also reminded everyone of the annual Boys and Girls Club dinner. Coach Jamie Dubose will be the guest speaker. Councilman Wood further stated that he has been contacted by the family of Wilson Pickett who expressed their wish to have something named for the singer. Mr. Pickett lived in Prattville many years ago and is best known for his involvement in the rhythm and blues music industry. Council President Argo stated that he would appoint a committee to assist Councilman Wood with this endeavor. He named Councilman Boles and himself to the committee. ADJOURN: There being no further business to come before the Council, Council President Argo announced that the Council would go into executive session after the motion to adjourn. City Attorney David McDowell presented a written statement to the City Clerk with an explanation for the need to go into executive session. The statement will be made a part of the official record. Councilman Renegar made a motion to adjourn and Councilman Fank seconded the motion. The meeting closed at 6:59 p.m.
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