| 2009-06-02 City Council Meeting |  |  |  |
 PRATTVILLE CITY COUNCIL The Prattville City Council met in regular session on Tuesday, June 2nd at 6:01 p.m. immediately following the public hearing in the Council Chambers at City Hall. The meeting was called to order by Council President Argo. Roll was called and all were recorded as being present. After the Pledge of Allegiance to the American Flag, Councilman Renegar gave the invocation. THE CHARACTER TRAIT OF THE MONTH IS JUSTICE: Taking personal responsibility to uphold what is pure, right and true. APPROVAL OF MINUTES: Public Hearing and City Council meeting May 19th and Work Session May 26th. Councilman Renegar made a motion to approve the minutes and Councilman Fank seconded the motion. The minutes were approved (7-0). COMMENTS FROM PERSONS PRESENT: Robert Moody, 387 Kingston Garden, appeared before the Council on behalf of his mother, Ethel Moody, who resides at 396 Kingston Garden. The home at 1206 Kingston Garden has been abandoned, the lot is weeded and the uncovered outdoor jacuzzi has stagnant water that is drawing mosquitoes. Charles Kervin, 1245 Wright Street, Prattville, Al 36066, came before the Council to inquire about the status of the repairs or restructuring of the drainage system that runs near his home. Mr. Kervin stated that while the drainage ways had been properly maintained and were clear of debris, they are too small to handle the amount of water that flowed on May 7th, which is the day his home flooded. MAYOR’S REPORT: Crystal Ousley from the Autauga County Emergency Management Agency and Bill Tucker from Central Alabama Regional Planning and Development Commission presented the Council with the Hazard Mitigation Plan. Regarding the agenda, Mayor Byard stated that Councilman Miller will introduce a substitute Ordinance on item number 2. He further urged the Council to support it. The Mayor asked for Council support on item number 3, which is for CDBG drainage improvements for Tenth Street. He further asked for support on item number 5, which allows our Human Resources Department to make job applications available on-line. Item number 7 is a $350,000.budget neutral purchase for the fire training tower, which will be offset by travel and training. Item number 8 approves the loan for the Fire Training Tower. Item number 9 establishes a credit line with BankTrust and item number 10 authorizes the Mayor to enter into a contract with Chevron Energy Solutions to provide upgrades and improvements to increase energy efficiency for certain equipment. Councilman Miller asked the Mayor for a FEMA update. Mayor Byard stated that the request is on President Obama’s desk and we should expect to hear from it any day. COUNCIL REPORTS: Councilman Renegar Councilman Renegar commended the Fire Department for working toward a budget neutral fire training tower and stated that the Fire Committee unanimously approved this purchase. Council President Argo stated that the Finance Committee met and it approved agenda items 5, 7, 8, 9, 10, and 11. Councilman Wood reminded everyone of the Public Hearing scheduled for Monday, June 8th at 6:00 p.m. to allow public input regarding ideas of a way to honor Wilson Pickett. AGENDA 1. RESOLUTION: TO DECLARE VARIOUS WEEDED LOTS TO BE A PUBLIC NUISANCE AND ORDERING THEIR ABATEMENT PER TITLE 11, CHAPTER 67 OF THE CODE OF ALABAMA, 1975, AS AMENDED. (RESOLUTION BOOK 2009, PAGE 060). A public hearing was held at 6:00 p.m. this evening. During discussion, Councilman Miller questioned Code Enforcement Officer Carl Wilson what the procedure would be if a registered letter is returned unclaimed. Mr. Wilson stated that state code specifies that a certified letter must be sent and it does not have to be received by the property owner. There being no further discussion, the Resolution was adopted with the following vote:
2. ORDINANCE: TO REPEAL AND REPLACE CHAPTER 16, ARTICLE 5 OF THE CODE OF ORDINANCES-FLOOD DAMAGE PREVENTION. The Ordinance was held from the May 19th council meeting. Councilman Miller introduced a substitute Ordinance and made a motion to adopt it. Councilman Renegar seconded the motion. ORDINANCE: TO REPEAL AND REPLACE THE PRATTVILLE FLOOD DAMAGE PREVENTION ORDINANCE (CHAPTER 16, ARTICLE 5 OF THE CODE OF ORDINANCES). (ORDINANCE BOOK 2009, PAGE 009).
3. RESOLUTION: TOAUTHORIZE THE MAYOR TO MAKE APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO CORRECT AND IMPROVE DRAINAGE FOR THE RESIDENTS OF 10TH STREET. (RESOLUTION BOOK 2009, PAGE 061). The Resolution was introduced at the May 19th council meeting. Councilman Wood introduced a substitute Resolution and made a motion to adopt it. Councilman Fank seconded the motion. During discussion, Councilman Wood stated that this is the City’s 3rd attempt to obtain the CDBG. He further urged council support for what will be a 10% match to gain $400,000. There being no further discussion, the Resolution was adopted with the following vote:
4. RESOLUTION: TORE-APPOINT LYN DUNBAR TO THE AUTAUGA-PRATTVILLE PUBLIC LIBRARY BOARD. (RESOLUTION BOOK 2009, PAGE 062). Councilman Fank introduced the Resolution and Councilman Wood seconded the motion. The Resolution was adopted with the following vote:
5. RESOLUTION: TO AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT WITH NEOGOV FOR AN ON-LINE APPLICATION TRACKING SYSTEM FOR THE HUMAN RESOURCES DEPARTMENT. (RESOLUTION BOOK 2009, PAGE 063). Councilman Miller made a motion to adopt the Resolution and Councilman Fank seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
6. RESOLUTION: TO RELEASE CAPITAL FUNDS FOR THE PURCHASE OF SOFTWARE FOR THE PRATTVILLE POLICE DEPARTMENT. (RESOLUTION BOOK 2009, PAGE 064). Councilman Wood made a motion to adopt the Resolution and Councilman Renegar seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
7. RESOLUTION: TOAWARD BID NO. 09-006 TO FIRE TRAINING STRUCTURES, LLC FOR THE CONSTRUCTION OF A FIRE TRAINING TOWER FOR THE PRATTVILLE FIRE DEPARTMENT. (RESOLUTION BOOK 2009, PAGE 065). Councilman Boles made a motion to adopt the Resolution and Councilman Renegar seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
Ordinance Book 2000, Page 012, To Set Council Procedures, specifies in Section 22, that all ordinances, resolutions or propositions submitted to the council which require the expenditure of money shall lie over until the next meeting; provided further, that this rule shall not apply to the current expenses of, or contracts previously made with, or regular salaries of officers, or wages of employees. Therefore, it is necessary to suspend the rules on agenda item numbers 8 and 9. 8. RESOLUTION: TO AUTHORIZE AND DIRECT MAYOR BYARD TO ENTER INTO A LOAN AGREEMENT WITH WHITNEY NATIONAL BANK TO PROVIDE FUNDS FOR THE PURCHASE AND INSTALLATION OF A FIRE TRAINING TOWER. (RESOLUTION BOOK 2009, PAGE 066). Councilman Renegar made a motion to adopt the Resolution and Councilman Boles seconded the motion. Councilman Miller made the motion to suspend the rules and Councilman Fank seconded the motion. The rules were suspended (7-0). During discussion, Councilman Boles thanked the Mayor, Finance Director Rod Morgan, and Councilman Renegar for working to make this Resolution budget neutral. There being no further discussion, the Resolution was adopted with the following results:
9. RESOLUTION: TO AUTHORIZE AND DIRECT MAYOR BYARD TO ENTER INTO A CREDIT LINE AGREEMENT WITH BANKTRUST. (RESOLUTION BOOK 2009, PAGE 067). Councilman Fank made a motion to adopt the Resolution and Councilman Renegar seconded the motion. Councilman Renegar made the motion to suspend the rules and Councilman Wood seconded the motion. The rules were suspended (7-0). During discussion, Councilman Boles questioned Finance Director Rod Morgan about the chances of the City losing all of its money in this market. Mr. Morgan stated he felt that this was a smart thing to do and when questioned by Councilman Boles if this was legal Mr. Morgan stated “yes, it is legal.”
10. RESOLUTION: TO AUTHORIZE AND DIRECT MAYOR BYARD TO ENTER INTO A GUARANTEED ENERGY COST SAVINGS CONTRACT WITH CHEVRON ENERGY SOLUTIONS PURSUSANT TO SECTION 41-16-140, ET SEQ. OF THE CODE OF ALABAMA. Councilman Miller made the motion to adopt the Resolution and Councilman Boles seconded the motion. Upon recommendation of Finance Director Rod Morgan, Councilman Renegar made the motion to hold the Resolution until the June 16th council meeting to allow appropriate time for advertising purposes. Councilman Gillespie seconded the motion. The Resolution was held (7-0). 11. RESOLUTION: TO AUTHORIZE AND DIRECT MAYOR BYARD TO ENTER INTO A CONTRACT WITH J.P. MORGAN CHASE FOR PROCUREMENT CARDS. (RESOLUTION BOOK 2009, PAGE 068). Councilman Renegar made the motion to adopt the Resolution and Councilman Boles seconded the motion. There being no discussion, the Resolution was adopted with the following results:
12. RESOLUTION: TO SET A PUBLIC HEARING TO DECLARE VARIOUS WEEDED LOTS TO BE A PUBLIC NUISANCE AND ORDERING THEIR ABATEMENT PER TITLE 11, CHAPTER 67 OF THE CODE OF ALABAMA, 1975, AS AMENDED. (RESOLUTION BOOK 2009, PAGE 069). Councilman Gillespie made the motion to adopt the Resolution and Councilman Boles seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
13. RESOLUTION: TO SET A PUBLIC HEARING TO REZONE PROPERTY LOCATED AT 625-A DURDEN ROAD FROM R-3 TO B-2. (RESOLUTION BOOK 2009, PAGE 070). Councilman Gillespie made the motion to adopt the Resolution and Councilman Fank seconded the motion. There being no discussion, the Resolution was adopted with the following vote:
14. RESOLUTION: TO AUTHORIZE AND DIRECT MAYOR BYARD TO ENTER INTO A CONTRACT WITH GOODWYN, MILLS AND CAWOOD, INC. FOR DESIGN ENGINEERING SERVICES. (RESOLUTION BOOK 2009, PAGE 071). Councilman Wood introduced the Resolution from the floor and made the motion to adopt it. Councilman Fank seconded the motion. Because the Resolution did not appear on the agenda it is necessary for the council rules to be suspended. Councilman Wood made the motion to suspend the rules and Councilman Boles seconded the motion. The rules were suspended (7-0). There being no discussion, the Resolution was adopted with the following vote:
Councilman Wood thanked those who are serving on the Planning Committee regarding Wilson Pickett. He also stated that he will soon call another meeting to be held in the Mayor’s conference room. Councilman Renegar reminded members of the Council of the information they have seen on the Fire Department drill tower and encouraged anyone who may have questions to contact Chief Gann. Councilman Boles thanked employees of the Fire Department for the display of professionalism during a recent call to his home. ADJOURN: There being no further business to come before the Council, Councilman Renegar made a motion to adjourn and Councilman Boles seconded the motion. The meeting closed at 7:05 p.m.
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